Fleet Administrator

Job Purpose

The Fleet Administrator is responsible for the effective administrative management of the company's vehicle fleet across multiple office locations. The role focuses on coordinating with third-party providers, ensuring fleet compliance, controlling costs, and maintaining accurate fleet and financial records to support operational and budgetary requirements.

Key Responsibilities

Liaise with third-party fleet and service providers to manage fleet assets on site across company offices

Act as a key point of contact for accident management, supporting drivers and coordinating with external providers

Maintain accurate and up-to-date records for all vehicles, trackers, and associated data to support PD11 reporting and budget management

Provide Finance with timely and accurate fleet-related invoices and supporting documentation

Liaise with Novuna to support employees eligible for the green car scheme, including tracking vehicle orders, delivery timelines, and associated costs

Monitor, maintain, and flag compliance requirements, including driver licence checks and vehicle documentation

Coordinate the movement and reallocation of remaining company cars to support cost reduction initiatives

Support vehicle servicing, maintenance, inspections, and compliance activities

Assist with fleet cost control, reporting, and data analysis

Respond to fleet-related queries from employees and internal stakeholders

Support ongoing fleet optimisation and policy adherence

Skills & Experience

Essential:

Previous experience in fleet administration, transport administration, or a similar role

Strong organisational skills with high attention to detail

Experience working with third-party suppliers and service providers

Good understanding of record keeping, compliance, and cost tracking

Confident communicator with the ability to liaise with employees, suppliers, and finance teams

Strong IT skills, including Microsoft Excel and fleet management systems

Desirable:

Experience working with leasing providers such as Novuna

Knowledge of licence checking processes and fleet compliance requirements

Understanding of budget management and invoice processing

Experience supporting cost reduction or fleet optimisation initiatives

This is a temporary role working 4 days a week in Solihull